Accounts Payable

FORMS AND RESOURCES

艾美影库

Accounts Payable is responsible for vendor payments, employee reimbursements, managing the district p-card program and processing end of calendar year 1099 forms.

We are committed to providing excellent customer service by disbursing payments timely and accurately in compliance with district, state, and federal guidelines.

Staff

Ben Lubkeman,聽Accounting Manager | Ben.Lubkeman@dmschools.org | (515) 242-7750

Mary Jeffries, AP Technician | Mary.Jeffries@dmschools.org | (515)-242-7623
Amy McKee, AP Technician | Amy.McKee@dmschools.org | (515) 242-7746
Janet Stonerock, AP Technician | Janet.Stonerock@dmschools.org | (515) 242-7748

Frequently Asked Questions

DMPS processes payments weekly on Fridays, however the accounts payable cycle prior to processing the payment (entering invoice, receiving PO鈥檚, approving) can take between two to four weeks.
  1. Direct Deposit is the preferred method of payment for the district because it expedites payment for our vendors while significantly conserving tax payer dollars, so they can be returned to the classroom. We ask that all new vendors include the district鈥檚 ACH enrollment form when submitting their W-9.聽聽
  2. Virtual Credit Card 鈥 this third-party program notifies the vendor when payment is released. At that time the vendor will draw down the funds with a temporary card number. Please note you vendor must have the capabilities to process credit cards in order to participate in this program. Click here to learn more about this option.
  3. Paper Checks are issued every Friday, please be sure that you notify accounts payable of any address changes when using this payment method.

To be set up as a vendor with 艾美影库 Moines Public Schools, a completed form must be submitted to desmoines.purchasingdept@dmschools.org.聽 Upon receipt of these documents you will then be issued a unique 6-digit vendor number.

To ensure timely payment please submit invoices directly to Accounts Payable at dmps.payables@dmschools.org. Invoices that are sent to schools or other departments may result in delayed payments.

Invoices must include the following information:

Vendor name, address, and telephone number
Invoice number,
Invoice date,
Current purchase order number
Accurate delivery date and or date(s) of service
Delivery location of goods or service

If you are a speaker, presenter, or performing any other service for the district please include a copy of your signed聽Professional Services Agreement with the invoice.


Everyone on the Accounts Payable team can assist you with your payment inquiry. Contact our main line at 515-242-7745 with any questions.


艾美影库 Moines Public Schools is a tax-exempt organization. The district’s sales tax exemption number is 42-6001433.